A common question that we often get as an IT Support Company:
“We want to move to the cloud – would you recommend Office 365 or G Suite?” Having several years of experience with cloud migrations for small-medium sized business, there are a number of factors to consider when making this decision. But don’t worry, we are here to help!
Both G Suite and Office 365 offer a plethora of capabilities with several factors to consider. Looking at your company’s specific situation can help you determine which solution is a better fit for your business needs.
G Suite: Microsoft Office 365:
|E-mail, Tasks, Contacts, and Calendaring||Pros: Simple and efficient. Can work with outlook but it doesn’t always work well.|
Cons: Creating well-formatted emails with pictures or attachments, or creating repeating calendar entries with invitations to external users.
|Pros: Single integrated app (Outlook).|
More powerful software for complex email, contacts and calendar capabilities.
|File Sharing||Google Drive: File storage and synchronization service that offers both online and offline access to files.|
Cons: It’s not as easy to save files to Google Drive from third-party cloud services.
|One Drive: Shared file service.|
Pros: You can easily migrate thousands of folders to Office 365 while retaining existing Active Directory security group privileges.
|Chat, Voice & Video Conferencing||Google Hangouts: Chat, voice and video communications with seamless communications and strong user interface on mobile apps.||Skype for Business: Chat, voice and video conferencing with both internal and external contacts.|
Cons: Skype’s 2018 user interface overhaul is frustrating some users.
|Collaboration||Google Sites: Allows users to simply create and share information, such as project sites, with team members.||SharePoint: Allows users to create and share information with coworkers via a web interface. It also allows users to edit Word documents or Excel spreadsheets online simultaneously.|
|Word Processor||Google Docs: Online word processor which works well for simple word processing.|
Pros: Google enables multiple users to collaborate and edit the same document simultaneously from different locations.
|Microsoft Word: The leading word processing software.|
Pros: Allows you to view and edit complex Word documents on your iPad.
|Spreadsheets||Google Sheets: Simple, web-based spreadsheet.|
Pros: Google enables multiple users to collaborate and edit the same simple spreadsheet simultaneously from different locations.
|Microsoft Excel: Allows you to view and edit simple Excel spreadsheets online and in the Excel app.|
Pros: For complex spreadsheets, like a sophisticated financial model, you need to use Windows or macOS.
|Presentations||Google Slides: Build simple presentations in your web browser.||Microsoft PowerPoint: Use range from simple slide presentations to intricate pitch decks.|
Pros: Many projectors can display PowerPoint natively.
|Third-Party Add-Ons||GSuite: Google offers the ability to add third-party modules to G Suite, especially Gmail.|
Most cloud services integrate with both G Suite and Office 365.
|Microsoft Office: Microsoft’s Office 365 Store offers a wide range of third-party apps to enhance Office 365. Most cloud services integrate with both Office 365 and G Suite.|
Pros: There’s a much larger library of third-party modules, such as project management or purchase order approval, that you can incorporate into Office 365 and SharePoint.