Office 365 Versus G Suite: Which Cloud Service is Best for Your Business?

A common question that we often get as an IT Support Company:

“We want to move to the cloud – would you recommend Office 365 or G Suite?” Having several years of experience with cloud migrations for small-medium sized business, there are a number of factors to consider when making this decision. But don’t worry, we are here to help!

Both G Suite and Office 365 offer a plethora of capabilities with several factors to consider. Looking at your company’s specific situation can help you determine which solution is a better fit for your business needs.   

                                G Suite:                                                                               Microsoft Office 365:

E-mail, Tasks, Contacts, and CalendaringPros: Simple and efficient. Can work with outlook but it doesn’t always work well.

Cons: Creating well-formatted emails with pictures or attachments, or creating repeating calendar entries with invitations to external users.

Pros: Single integrated app (Outlook).

More powerful software for complex email, contacts and calendar capabilities.

File SharingGoogle Drive:  File storage and synchronization service that offers both online and offline access to files.

Cons: It’s not as easy to save files to Google Drive from third-party cloud services.

One Drive: Shared file service.

Pros: You can easily migrate thousands of folders to Office 365 while retaining existing Active Directory security group privileges.

Chat, Voice & Video ConferencingGoogle Hangouts: Chat, voice and video communications with seamless communications and strong user interface on mobile apps.Skype for Business: Chat, voice and video conferencing with both internal and external contacts.

Cons: Skype’s 2018 user interface overhaul is frustrating some users.

CollaborationGoogle Sites: Allows users to simply create and share information, such as project sites, with team members.SharePoint: Allows users to create and share information with coworkers via a web interface. It also allows users to edit Word documents or Excel spreadsheets online simultaneously.
Word ProcessorGoogle Docs: Online word processor which works well for simple word processing.

Pros: Google enables multiple users to collaborate and edit the same document simultaneously from different locations.

Microsoft Word: The leading word processing software.

Pros: Allows you to view and edit complex Word documents on your iPad.

SpreadsheetsGoogle Sheets: Simple, web-based spreadsheet.

Pros: Google enables multiple users to collaborate and edit the same simple spreadsheet simultaneously from different locations.

Microsoft Excel: Allows you to view and edit simple Excel spreadsheets online and in the Excel app.

Pros: For complex spreadsheets, like a sophisticated financial model, you need to use Windows or macOS.

PresentationsGoogle Slides: Build simple presentations in your web browser.Microsoft PowerPoint: Use range from simple slide presentations to intricate pitch decks.

Pros: Many projectors can display PowerPoint natively.

Third-Party Add-OnsGSuite: Google offers the ability to add third-party modules to G Suite, especially Gmail.

Most cloud services integrate with both G Suite and Office 365.

Microsoft Office: Microsoft’s Office 365 Store offers a wide range of third-party apps to enhance Office 365. Most cloud services integrate with both Office 365 and G Suite.

Pros: There’s a much larger library of third-party modules, such as project management or purchase order approval, that you can incorporate into Office 365 and SharePoint.